What is PMS and what are most software's missing?

Learn about practice management software and how RTP's advanced Practice Management Software can change the way you operate your practice.

What is PMS and what are most softwares missing?

What Is Practice Management?

Healthcare practice management aims to improve practice efficiency, professional satisfaction, and patient care delivery, according to the American Medical Association. Medical organizations utilize practice management to streamline their processes, such as registration, scheduling, tracking, accounting, and reporting, all in one system. This also ensures payments for all patient accounts can be collected on a single platform.

What Is A Practice Management Software?

Practice management software (PMS) is software designed to aid medical offices of all sizes to operate more efficiently. Some offices utilize practice management software to facilitate day-to-day activities such as financial and administrative work. It is also used to provide a link to electronic medical records.

Practice management software typically includes the following features:

Setting up a medical practice management software is hassle-free, requiring only an internet connection and a simple computer network. Additionally, it comes in three different forms to suit the specific needs of medical practices.

Desktop-only software: 

A desktop-only program is used on a single computer accessible to no more than a few people.

Client-server software:

Multiple users can share data and access an on-site server that is purchased or leased by the medical practice.

Internet-based software: 

This type of software eliminates the need for a server but moves patient data outside of the practice.

Benefits of Utilizing Practice Management Software

Here are some examples of how practice management software can help practices and patients:

Reduces Paperwork

Practice management software provides a powerful solution to eliminate various office tasks related to collecting and verifying documents. 

Automates tasks

PM software automates tedious tasks like resubmitting insurance claims which not only saves time but also boosts cash flow.

Improves Efficiency

PM software allows physicians to validate procedures with insurance companies before ordering them. In addition, PM software gives physicians more time to treat patients by streamlining administrative tasks leading to improved patient satisfaction. 

Insurance Tracking

Receptionists can easily verify insurance legitimacy and inform patients about their insurance coverage.

Accessibility of Health Records

Medical professionals can easily access and manage patient records and other important data from any location with an internet connection. 

Process reimbursements faster

Provide billers access to digital reports covering insurance information, remittances, patient records and claim information for faster reimbursements.

Minimize errors

Minimize errors in insurance and billing processes and ensure users can update patient information regularly.

Common features of Practice Management Software

Patient scheduling

Schedule appointments for different providers within your practice, displaying appointment times, duration, and patient sets. The color-coded schedules make it easy to identify and manage patient appointments, reducing the risk of errors or double bookings.

Report Generation

As a result of a variety of customizable parameters, PM software offers a wide range of practice reporting capabilities. Financial performance, scheduling, ICD codes, and billing are some of the more common uses for reporting. Users can either create their reports or use preset reports within the system.

Electronic reminders 

With appointment reminders, patients would receive a text, email, or push notification reminding them of their upcoming appointment. This would help ensure that they never miss another important appointment again, leading to increased revenue.

Automatic medical billing 

By submitting electronic claims, providers can avoid the delays that can occur when claims are sent through the mail. In addition, electronic submission of claims often results in fewer errors, which can further speed up the reimbursement process.

Integration of electronic health record system

Linking practice management software with electronic health record (EHR) systems makes it easier for medical practices to keep track of patient records and information. This can lead to a more efficient and effective practice overall.

Verify patient demographics 

Ensure that patients are correctly enrolled in their chosen insurance plans and that provider information is accurate.

Understanding Practice Management Software vs. Electronic Medical Records

EMRs are digital versions of a patient's medical history for a specific practice. The U.S. government's introduction of financial incentives in 2009 for businesses to adopt electronic health records and use more information technology for healthcare triggered a surge in the adoption of EMRs among medical practices.

With the enactment of the Health Information Technology for Economic and Clinical Health Act (HITECH Act), medical practices have significantly increased their use of Electronic Medical Records (EMR) systems. The HITECH Act has encouraged medical professionals to leverage EMR systems to enhance patient care and provide public health officials with access to the valuable data collected. By utilizing EMR systems, medical practices can enhance patient outcomes and contribute to the public health agenda.

The information contained in an EMR can also be found in a practice management system, however, practice management software is primarily used for administrative and financial purposes

The use of practice management software in conjunction with electronic medical records (EMR) can be a challenge if the practice chooses different vendors for its systems.This is why companies prioritize improving the seamless integration between practice management software and electronic health record systems.

What are most softwares missing?

With the current surge in demand for reliable medical care, many practices have failed to deliver an integrated system that caters for the needs of their patients. Most medical practice management systems don’t have the essential tools to improve their workflow, patient outreach, records management, patient appointments, and more.

To run any practice successfully in this modern day requires an advanced approach with a practice management system that saves time, resources, and greatly improves patient journey.

This is where RTP's Practice management software comes in as an excellent solution to solve medical practice management needs for practices.

RTP has been a top provider of tech services for over a decade and has helped medical practices integrate a smoother workflow with its custom Practice Management Software. Its cloud-based practice management software is created with tools for practice managers, and doctors to manage their practices more efficiently, create custom patient experiences, and offer urgent care.

RTP's practice management software is built with over 20 Advanced Features, following professional guidelines to automate & grow your practice, and ensure patient success and patient satisfaction!

RTP’s patient success platform offers everything you require to simplify your operations, including:

Patient Tracking System

Track your patient's medical records, appointments, and prescriptions. Also, send reminders to your patients so that they don't miss a step in their treatments.

Medical Electronic Check-In Form

Collect patient information electronically and securely with an electronic check-in form that can be customized to fit the specific needs of a practice.

Scheduling Patient Appointments

Patients can see available appointment times and schedule their own appointments 24/7. This means no more missed opportunities for potential new patients or busy schedules for your staff.

Fully Managed Medical Website

Create a website that reflects your unique brand and showcases your services in the best light possible. They’ll also make sure your website is optimized for search engine ranking so potential patients can easily find you online.

Online Forms

Practices can use online forms to collect patient demographics, health history, and insurance information. Streamline the check-in process and make it easier for staff to verify patient insurance benefits.

Medical Billing Service

Request, Track and collect patient payments with a quick and secure network that eliminates the risk of running into bad debt by reducing third-party collections.

Employee Time Tracking

Track employee hours, schedule appointments, and manage payroll all in one place.

Review Management System

You can collect valuable feedback from patients, and make changes to your practice based on their input.

Records Management Solutions

Upload and track information in one place, manage your licenses and get user notifications on expiration dates, and much more.

Content Management System

Gain more control of your site with our advanced tools. Create blogs that will drive content, create engagement and educate your patients.

In conclusion, Practice Management Software is a great way to streamline your practice operations and make sure everything runs smoothly. It's an invaluable resource for any medical practice that wants to optimize its performance and maximize productivity. From scheduling appointments and sending reminders of upcoming patient visits to tracking payments and billing insurance companies, it eliminates manual processes in favor of more efficient automation solutions. The combination of modern technology and traditional services ensures the optimal functioning of any practice, regardless of size or specialty..

Streamline your practice operations with RTP's medical practice management software. Schedule a demo today.